PPDA is mandated by the PPD Act of 2017 to regulate, monitor and oversee public procurements in Malawi.
The Act requires that PPDA organizes and maintain a centralized system in form of a database or list to
provide centralized information on potential suppliers of goods, works or services. In this regard, PPDA set up
a supplier registration process to accomplish this requirement. In essence, businesses are required by law to register
with the authority if they are to conduct any business proceedings with the Governments Ministries, Departments and Agencies.
Requirements
The following documents are required for registration:
| 1 | Copy of Business Registration Certificate or Certificate of Incorporation |
|---|---|
| 2 | Copy of MRA TPIN Certificate |
| 3 | An original copy of the General Receipt or original copy of Bank Deposit Slip |
| 4 | Copy of MRA Tax Clearance Certificate * |
| 5 | Copy of the previous PPDA Registration Certificate * |
* for suppliers renewing their PPDA registration
The above documents should be brought forth together with a completed PPDA supplier registration found here or in the resources section of this page.
Registration fees structure
Below is the registration fees structure:
1. Goods Suppliers
| Category | Value of Procurement Contract | Registration fees (MK) |
|---|---|---|
| 1 | Up to MK10 million | 10,000.00 |
| 2 | Above MK10 million - MK30 million | 20,000.00 |
| 3 | Above MK30 million - MK80 million | 30,000.00 |
| 4 | Above MK80 million - MK100 million | 60,000.00 |
| 5 | Above MK100 million - MK500 million | 100,000.00 |
| 6 | Above MK500 million - 1 billion | 200,000.00 |
| 7 | Above MK1 billion | 500,000.00 |
2. Services Suppliers (Works are included)
| Category | Value of Procurement Contract | Registration fees (MK) |
|---|---|---|
| 1 | Up to MK10 million | 10,000.00 |
| 2 | Above MK10 million - MK30 million | 20,000.00 |
| 3 | Above MK30 million - MK80 million | 30,000.00 |
| 4 | Above MK80 million - MK100 million | 60,000.00 |
| 5 | Above MK100 million - MK500 million | 100,000.00 |
| 6 | Above MK500 million - 1 billion | 200,000.00 |
| 7 | Above MK1 billion | 500,000.00 |
Submission of application forms
Completed Application Forms in sealed envelopes duly indicated in bold on top
“REGISTRATION OF SUPPLIERS” shall be submitted to the address below:-
The Director General,
Public Procurement and Disposal of Assets Authority,
Area 3, Jireh Bible House,
Private Bag 383,
Capital City,
Lilongwe 3.
Should you require any assistance, please do not hesitate to contact us via email at e-services@ppda.mw